Village of Newburg
Meeting of the Village Board of Trustees
May 14, 2020 at 7:00pm
Village Hall, 620 W. Main St. Newburg, Wisconsin

MINUTES

OPENING OF MEETING / CALL TO ORDER

Due to the vacancy in the position of Village President, the meeting was called to order by the Clerk.

ROLL CALL

Trustee Dave DeLuka – present
Trustee Amy Marquardt – present
Trustee Lynn Burkard – present
Trustee Brooke Stangel – present
Trustee Mike Enright – present
Total: 5 present, 0 absent; a quorum was met.

Note: Mid-meeting, Dave DeLuka was appointed as President, creating a vacancy, which along with another vacancy, were both filled with appointees Bill Sackett and Sandy Stockhausen; all appointees immediately took oaths of office and began participation in the meeting accordingly, ending the meeting with 7 present, 0 absent.

PLEDGE OF ALLEGIANCE

PUBLIC FORUM

Mr. Mike Heili stepped forward to ask that he be considered to fill the vacant position of Village President.

BUSINESS FOR CONSIDERATION

 1. Discussion and possible action on filling the vacant position of Village President.

Written statements of candidacy from Trustee DeLuka and former Trustee Bill Sackett were received by the clerk and referred to verbally. Mr. Mike Heili made a verbal statement of candidacy. Trustee Enright asked how the public was made aware of the vacancy and the clerk responded that information was published in the agenda and on the village’s social media Facebook page, and that if the village board wished to wait for more applicants to fill board vacancies, a postcard could be sent out to spring voters for a nominal cost. Mr. Sackett then cited Trustee DeLuka’s candidacy had his support and withdrew from consideration for the President position.

Motion by Marquardt to appoint David DeLuka to the vacant position of Village President with a term ending in April 2021; seconded by Burkard.

Motion prevailed by a roll call vote of 5-0.

Dave DeLuka signed the oath of office for the position of Village President. The clerk then passed the gavel to President DeLuka and announced that two trustee positions were vacant.

2. Discussion and possible action on filling the vacant position(s) of Trustee.

Written statements of candidacy from Sandy Stockhausen and Bill Sackett were received by the clerk and referred to verbally. Mr. Mike Heili made a verbal statement of candidacy.

Motion by Burkard to appoint Sandy Stockhausen to the position of Trustee with a term ending in April 2021; seconded by Marquardt.

Motion prevailed by a roll call vote of 5-0.

Sandy Stockhausen signed the oath of office and joined the board membership.

Motion by Enright to appoint Bill Sackett to the position of Trustee with a term ending in April 2021; seconded by Marquardt.

Motion prevailed by a roll call vote of 6-0.

Bill Sackett signed the oath of office and joined the board membership.

CORRECTION AND APPROVAL OF PAST MINUTES

Motion by Marquardt to approve the minutes from the March 12, 2020 BOT meeting as presented; seconded by Burkard.

Motion prevailed by a voice vote of 6-1-0. (Abstaining: Sackett).

Motion by Marquardt to approve the minutes from the March 24, 2020 BOT meeting as presented; seconded by Burkard.

Motion prevailed by a voice vote of 7-0-0.

ACTION ON LICENSE APPLICATIONS

3. License application for Ashley Lauscher to serve fermented malt beverages and intoxicating liquors.

Motion by Marquardt to approve the license application for Ashley Lauscher as presented; seconded by Enright.

Motion prevailed by a voice vote of 7-0.

PRESENTATIONS

4. Website redesign presentation from Elixir Creative LLC.

Elixir Creative presented visual overhead projection of the progress made on the website redesign project, demonstrating new layers and menus, overall theme and organization, and new features of the website. Trustees and the public asked questions and provided general comments about the design, including the request to add more information about the community center’s fees and Q&A, plus the option for banner alerts on the home page. Elixir Creative stated that to make those additions and finish adding remaining content and PDF conversions over to the site could be completed in about two weeks.

President DeLuka asked for two Trustees to volunteer to do a final review of the website at a future date and for Elixir Creative to gain their consent before the content goes live. Trustees Stangel and Burkard volunteered to coordinate with the firm for the remaining approvals, which will then be brought to the board as a verbal report for a final vote.

FINANCIAL REPORTS, BILLS, AND CLAIMS

5. YTD Financial Reports. YTD listing of Bills Paid by Vendor and any invoices requiring payment approval. Other claims requiring board notification / action.

The Treasurer provided Trustees with draft reports showing how the reserve funds for Hwy MY and general roadway maintenance would be listed going forward, pending feedback from the board; along with invoices paid through 3/31/2020. No votes were required with April 2020 financials planned for discussion at the 5/24/2020 meeting.

BUSINESS FOR CONSIDERATION

6. File 2020-5: A resolution approving modifications to the terms of employment for Nathan Wendelborn.

Board members asked who was paying the fees for sanitary department training and the Administrator explained that training costs were pre-approved in the 2020 budget and to that extent covered by the department; she also clarified that the department is not paying any tuition fees for any staff to take college classes for a degree. Board members asked if Mr. Wendelborn would be converted from hourly work to salaried work and the Administrator confirmed that while salaried work is something to consider for the future, that request is not being made at this time.

Motion by Marquardt to amend File 2020-5 by, at line 11, striking the word “salary” and replacing with the word “wages,” to clarify the original intent of the resolution; seconded by Sackett. Motion prevailed by a roll-call vote of 7-0.

Motion by Marquardt to approve File 2020-5 as amended; seconded by Stangel. Motion prevailed by a voice vote of 7-0.

7. File 2020-6: A resolution approving a contract with Elixir Creative LLC for website hosting services.

Motion by Sackett to approve File 2020-6; seconded by Burkard. Motion prevailed by a voice vote of 7-0.

8. Discussion: The avoidance of litigation with concern to elected officials directing village staff, roles and responsibilities of elected village officials and staff, and discussion of a performance evaluation for the Administrator / Clerk / Treasurer. Previously laid over.

Recognizing that a key person essential for the conversation to continue had resigned from their elected position, the board took no action on this item.

9. File 2020-4: A preliminary resolution for the levying of special assessments under section 66.0703 Wis. Stats. for the grouting and repair of sewer lateral piping connections. Re-affirming.

Motion by Marquardt to approve file 2020-4; seconded by Sackett.

Motion prevailed by a voice vote of 7-0.

10. File 2020-7: A resolution approving a Joint Powers Agreement between the Ozaukee County Sheriff’s Office and the Village of Newburg. Retroactive.

Motion by by Marquardt to approve File 2020-7; seconded by Sackett.

Motion prevailed by a voice vote of 7-0.

11. File 2020-8: A resolution approving a contract with AT&T for Centrex land-line telephone services. Retroactive.

Motion by DeLuka to approve File 2020-8; seconded by Burkard.

Motion prevailed on a voice vote of 7-0.

12. File 2020-9: A resolution approving a Telecom Fitness Review Agreement with Telecom Fitness to document, audit, and analyze voice and data communications lines, circuits, and carrier services.

Motion by DeLuka to approve File 2020-9; seconded by Sackett.

Motion prevailed on a roll call vote of 4-3. (No: Enright, Stangel, Stockhausen.)

13. File 2020-10: A resolution/ordinance change establishing new terms for appointed members of public service boards. Offered by Trustee Burkard.

Motion by Sackett to approve File 2020-10; seconded by Enright.

Motion prevailed on a voice vote of 7-0.

14. Request submitted by business operator Kristin Casper for the Village to:

  • Lower the renewal of class B liquor license fees.
  • Waive the renewal for class B beer license fees.
  • Waiver the renewal for operator license fees.
  • Lower sewer fees to match what apartments pay.

Motion by DeLuka to layover to the June BOT meeting; seconded by Sackett.

Motion prevailed on a voice vote of 7-0.

ADJOURNMENT

Motion by Marquardt to adjourn; seconded by Burkard.

Motion prevailed by a voice vote of 7-0.