Village of Newburg
Special Meeting of the Village Board of Trustees
March 24, 2020 at 6:00pm
Village Hall, 620 W. Main St. Newburg, Wisconsin

MINUTES

OPENING OF MEETING / CALL TO ORDER

Due to the absence of the Village President, the meeting was called to order by the Clerk.

ROLL CALL

President Rena Chesak – present
Trustee Bill Sackett – present
Trustee Sarah Beimborn – present
Trustee Amy Marquardt – present via Zoom
Trustee Lynn Burkard – present
Trustee Dave DeLuka – present
Trustee Sandy Stockhausen – present
Total: 7 present, 0 absent; a quorum was met.

PLEDGE OF ALLEGIANCE

BUSINESS FOR CONSIDERATION

 1. Suspension of the Rules to make any necessary accommodations for attendance by video chat, and any other accommodations necessary to carry out the business per the agenda.

Motion by Sackett to suspend the rules to make any necessary accommodations for video chat attendance and any other necessary to carry out the business per the agenda; seconded by DeLuka.

Motion prevailed by a voice vote of 7-0.

2. Discussion and possible action on public access to Village Hall during the COVID-19 pandemic “flatten the curve” and “shelter in place” efforts.

Trustees discussed news about the pandemic, what other municipalities are doing, now staff feels regarding safety, the risks of staying open, and prioritizing which village business must continue despite the pandemic.

Motion by Chesak to close Village Hall to the public until April 24th with the exception of residents coming in for voting; seconded by Beimborn.

Motion prevailed by a voice vote of 7-0.

3.  Discussion and possible action on identifying personnel and activities necessary to continue during the COVID-19 pandemic “flatten the curve” and “shelter in place” efforts, including the conversion of key management personnel from hourly to salary pay, and opportunities for staff to work remotely or without interpersonal interaction.

Trustees briefly discussed which employees are deemed essential, who should be considered for lay-off and for which reasons, whether full-time staff should be forced to take vacation time off during the pandemic, whether hours for all staff need to be cut, and how to proceed on general personnel matters during the pandemic. Trustees expressed concern about how resident might perceive village inaction if workers were seen outdoors in pairs or in vehicles together during a pandemic, and sought to avoid negative public relations.

The administrator asked the board to respectfully restrain itself from taking action on any such matters and instead, to allow her to manage staff on a day-to-day and case-by-case basis as a key and previously known part of her job; while making positive decisions with mutual benefit.

Motion by Burkard to leave the administrator in charge of staffing and HR decisions and determining who should and should not come in to work, and to avoid taking board action during the pandemic; seconded by DeLuka.

Motion prevailed by a voice vote of 7-0.

4. Discussion and possible action on alleviating burdens caused by the COVID-19 economic crisis, including addressing due dates and late fees for permits, recycling, and sewer bills.

Motion by DeLuka to extend the due date on current and future sewer bills to October 15, 2020 and to waive any additional late fees for bills settled by that date; seconded by Beimborn.

Motion prevailed by a voice vote of 7-0.

President Chesak made an announcement that no congregating should happen at Village Hall during the COVID-19 pandemic.

ADJOURNMENT

Motion by Beimborn to adjourn; seconded by Marquardt.

Motion prevailed by a voice vote of 7-0.