Village of Newburg
Meeting of the Village Board of Trustees
March 12, 2020
Village Hall, 620 W. Main St. Newburg, Wisconsin

MINUTES

OPENING OF MEETING / CALL TO ORDER

Due to the absence of the Village President, the meeting was called to order by the Clerk.

ROLL CALL

President Rena Chesak – absent
Trustee Bill Sackett – present
Trustee Amy Marquardt – present
Trustee Sarah Beimborn – present
Trustee Lynn Burkard – present
Trustee Dave DeLuka – present
Trustee Sandy Stockhausen – present
Total: 6 present, 1 absent; a quorum was met.

PLEDGE OF ALLEGIANCE

Motion by Sackett to select Trustee DeLuka to serve as chair for the remainder of the meeting; seconded by Marquardt.

Motion prevailed by a voice vote of 6-1 (Absent: Chesak).

Due to the absence of the Village President, Trustee DeLuka chaired the remainder of the meeting.

CORRECTION AND APPROVAL OF PAST MINUTES

Committee of the Whole – February 27, 2020

Motion by Sackett to approve the minutes as presented; seconded by DeLuka.

Motion prevailed by a voice vote of 5-1-1 (Abstain: Beimborn. Absent: Chesak).

PUBLIC FORUM

No persons requested to speak.

ACTION ON LICENSE APPLICATIONS

 1. Reconsideration of license application for Trisha Sizemore to serve fermented malt beverages and intoxicating liquors.

Police Chief Mike Foeger spoke advising that without an opportunity to work it would be difficult for Ms. Sizemore to make good on a payment plan and recommended that she be allowed to make payments to the state on her public debts and be allowed to prove herself before denial of her licensure be considered.

Motion by Beimborn to approve the license application for Trisha Sizemore; seconded by Sackett. Motion prevailed by a voice vote of 5-1 (Absent: Chesak).

FINANCIAL REPORTS, BILLS, AND CLAIMS

2. YTD Financial Reports.

The Treasurer noted the pending reorganization of the chart of accounts since 2019 and in coordination with the coordination to Quickbooks. Trustee Stockhausen commented that she has spent time with the Treasurer going over details in the current accounting and financial reports and that while she was not initially thrilled with the conversion, she is pleased with the transparency of the new system and thinks it is “fantastic.”

The timing of financial reports was discussed and determined that month-end financials would be presented going forward at the final meeting of the following month; for example, March financial reports would be discussed at the meeting at the end of April, and so forth. This will minimize revisions or updates needed and help keep reporting information more consistent with a proper close to the books.

Trustee Marquardt commented that she was pleased with the updated reports now showing the budget allocated to each category along with percentage to budget.

Motion by Sackett to approve the General Fund Balance Sheet and Profit & Loss Statement for the month of January 2020; seconded by Marquardt.

Motion prevailed by a voice vote of 6-1 (Absent: Chesak).

Motion by Sackett to approve the Sanitary Fund Balance Sheet and Profit & Loss Statement for the month of January 2020; seconded by Marquardt.

Motion prevailed by a voice vote of 6-1 (Absent: Chesak).

3. YTD Listing of Bills Paid by Vendor and any invoices requiring payment approval.

Motion by Sackett to approve General Fund invoices payable or paid between January 1 and March 9, 2020; seconded by Marquardt.

Motion prevailed by a voice vote of 6-1 (Absent: Chesak).

Motion by Sackett to approve Sanitary Fund invoices payable or paid between January 1 and March 9, 2020; seconded by Marquardt.

Motion prevailed by a voice vote of 6-1 (Absent: Chesak).

Trustee Marquardt requested staff to look into putting budget amounts with percentages on the payroll reports going forward. The Treasurer explained that it may be more feasible to look at percentages on the Profit & Loss statements but that it will be considered.

Motion by Sackett to approve the summary of YTD payroll; seconded by Marquardt.

Motion prevailed by a voice vote of 5-1-1 (Abstain: Beimborn. Absent: Chesak).

4. Other claims requiring board notification / action.

None to report.

BUSINESS FOR CONSIDERATION

5. File 2020-4: A preliminary resolution for the levying of special assessments under section 66.0703 Wis. Stats. For the grouting and repair of sewer lateral piping connections.

Motion by Marquardt to approve File 2020-4; seconded by Sackett.

Motion prevailed by a voice vote of 6-1 (Absent: Chesak).

CLOSED SESSION NOTICE: This body may entertain a motion to adjourn into Closed Session pursuant to Sec. 19.85(1)(e), Wis. Stats., deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.

6. Discussion of marsh land adjacent to the river, exposed after the removal of the dam, and potential future transfer of ownership.

The board discussed the closed session notices for Items 6 and 7. Trustee Beimborn suggested forgoing consideration of Item 7 in closed session because President Chesak as a subject of the topic was not present to participate. Corporation Counsel advised making two separate motions to go into closed session and advising the public, per the agenda that the board would adjourn from closed session.

Motion by Marquardt to convene in closed session per the agenda notice, to consider Item 6; seconded by Sackett. Motion prevailed by a roll call vote of 6-1 (Absent: Chesak).

Item 6 was discussed in closed session with no action taken.

CLOSED SESSION NOTICE: This body may entertain a motion to adjourn into Closed Session

pursuant to Sec. 19.85(1)(c), Wis. Stats., considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; and Sec. 19.85(1)(f), considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems; and Sec. 19.85(1)(g), conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.

7. The avoidance of litigation with concern to elected officials directing village staff, roles and responsibilities of elected village officials and staff, and discussion of a performance evaluation for the Administrator/Clerk/Treasurer.

Motion by Marquardt to convene in closed session per the agenda notice, to consider Item 7; seconded by Sackett. Motion prevailed by a roll call vote of 5-1-1 (No: Beimborn. Absent: Chesak).

Item 7 was discussed in closed session and by unanimous consent laid over to the next regular board meeting.

ADJOURNMENT

By unanimous consent the board adjourned from closed session.