Village of Newburg
Meeting of the Committee of the Whole
and Special Meeting of the Board of Trustees
July 23, 2020 at 7:00pm
Village Hall, 620 W. Main St. Newburg, Wisconsin

AGENDA – (Updated 7/22/20)

OPENING OF MEETING / CALL TO ORDER

ROLL CALL

President Dave DeLuka

Trustee Mike Enright

Trustee Bill Sackett

Trustee Amy Marquardt

Trustee Lynn Burkard

Trustee Brooke Stangel

Trustee Sandy Stockhausen

PLEDGE OF ALLEGIANCE

CORRECTION AND APPROVAL OF PAST MINUTES

BOT Meeting – July 9, 2020.

PUBLIC FORUM

Members of the public are invited to address the Village Board regarding any topic of public concern. Those who wish to speak are asked to complete a written card to register with the clerk. The chairperson will then call on individuals to address the council from the front table in an orderly fashion for up to three minutes each.

COMMITTEE REPORTS AND ACTIONS

Building Inspection / Zoning / Emergency Management.

(Mr. Walt Grotelueschen, Building Inspector/Zoning Admin./EM Director)

General updates on issues related to building inspections and permitting.

Updates on emergency management including emergency preparedness regarding flashlights, vests, identification cards, and contact information.

(Requested at the 7/9/20 BOT Meeting, including personal appearance by Mr. Grotelueschen and Mr. Zajdel)

Law Enforcement.

(Trustee Marquardt, Chair; with Police Chief Mike Foeger)

Oversee operation of the Police Department, except for disciplinary matters, review state legislation; review all license applications; recommend ordinance amendments; as prescribed in ordinance §31.04(3).

General updates from the Police Chief.

Recommendations on 2020/2021 bartender licensing:

Kevin J. Beimborn

Sarah M. Beimborn

Jonathon F. Blahnik

LeAnn Charnitz

Lauryn Gonzalez

Kenneth D. Mayer

Erica L. Raffaele

Kourtney Kertscher

Brett Mastenbrook

Michael Owen

Roger Zorn

 

Note: The Police Chief has denied licenses based on background checks for two individuals, who are not presented for approval and who have been notified by the Chief: Krystal Bertrand and Trisha Sizemore.

Public Works.

(Trustee Stangel, Chair; DPW Superintendent Nate Wendelborn)

Responsible for overseeing all public works projects, street maintenance, storm sewers, and maintenance of village parks; works with consultants regarding proposed capital improvements to this system; as prescribed in ordinance §31.04(2).

General update on DPW operations specific to Parks, in coordination with Parks Commission Chair Mike Enright.

General update on all other DPW operations.

Sanitary Sewer.

(Trustee Sackett, Chair; with Sanitary Super. Courtney Steger’s designee Nate Wendelborn)

Operation and maintenance of the sewer collection and treatment system; works will village consultants in regard to proposed capital improvements to the system; makes periodic reviews of user regulations and service charges; reviews proposed extensions to the system; as prescribed in ordinance §31.04(4).

General update on Sanitary Sewer operations.

Community Center Commission.

(Trustee Burkard, Chair; with Trustee Stockhausen, Member.)

The Community Center Commission consists of five members, of which two are trustees and three are citizens. It meets on the third Tuesday in the first month of each quarter. Relevant ordinances include: §32.04(G) – Shall develop recommendations for maintenance and future use planning of the community center, be responsible for planning events not otherwise taken up by village staff, and for coordinating volunteer activities necessary for the survival of the community center in the public interest.

Request for meeting schedule additions for the CCC on the following dates: August 4th, August 18th, and August 25th.

File 2020-14: A Resolution Authorizing and Directing the Improvement of the Community Center with Installation of a Kitchen and External Sign.

Personnel and Finance.

(President DeLuka, Chair; with Administrator/Treasurer Deanna Alexander)

Personnel matters involving full-time employees and part-time management staff, such as hiring, discipline, and firing as well as wages for all employees; shall assist in the development of the annual budget; as prescribed in ordinance §31.04(1).

 

Presentation of financial reports, bills, and claims through June 2020.

Memo from Administrator regarding employee time off.

(Requested at the 7/9/20 BOT Meeting)

A discussion on past and current Village Hall hours of operation open to the public, and possible alternatives for increasing available days or hours.

(Laid on the table at the 7/9/20 BOT Meeting)

File 2020-15: A Resolution Expanding Village Hall Hours to Four Days per Week Including Evening Hours; (Based on Recommendations from President DeLuka)

and alternatively,

File 2020-16: A Resolution Expanding Village Hall Hours to Five Days per Week.(Based on Recommendations from Trustee Sackett)

 

File 2020-17: Transfer of Funds 2020 Budget. This item requires a 2/3 vote.

NEW BUSINESS

Stantec Consulting:

Facility Needs Study update.

File 2020-18: A Resolution Authorizing Stantec Consulting to Create and Facilitate a Public Bid Process for the Procurement of a Garage Building.

Correspondence with MAC Paving regarding Mr. White.

ANNOUNCEMENTS

ADJOURNMENT

ADDITIONAL NOTICES: Please know that the governmental body meeting under this notice may take action on items listed in the agenda, including items presented for discussion or in report form for informational purposes. Please note that it is possible members of other governmental bodies may be in attendance during the meeting referenced in this notice. Although their combined presence may constitute a quorum, no official meeting nor action by any governmental body will be taken other than during its scheduled meeting time as set forth in this meeting notice. The Village of Newburg intends to provide equal opportunity for everyone to participate in public meetings. Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities or special needs through the appropriate aids and services. To request this service, contact the Village Clerk at (262) 675-2160.