Village of Newburg
Meeting of the Committee of the Whole
and Special Meeting of the Board of Trustees
May 28, 2020 at 7:00pm
Village Hall, 620 W. Main St. Newburg, Wisconsin

AGENDA

OPENING OF MEETING / CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

CORRECTION AND APPROVAL OF PAST MINUTES

BOT Meeting – May 14, 2020.

PUBLIC FORUM

Members of the public are invited to address the Village Board regarding any topic of public concern. Those who wish to speak are asked to complete a written card to register with the clerk. The chairperson will then call on individuals to address the council from the front table in an orderly fashion for up to three minutes each.

APPOINTMENTS

  1. Village President appointments for Board confirmation:

Committee Chairs
Plan Commission
Parks Commission
Community Center Commission
Board of Review
Board of Zoning Appeals
Police Committee
Administrative Review Appeals Board
Emergency Management Committee

COMMITTEE REPORTS AND ACTIONS

2. Building Inspection / Zoning / Emergency Management.

(Mr. Walt Grotelueschen, Building Inspector/Zoning Admin./EM Director)

General oral report providing updates on issues related to building inspections, permitting, and emergency management planning in the village.

3. Law Enforcement. (Trustee Marquardt, Chair; with Police Chief Mike Foeger)

Oversee operation of the Police Department, except for disciplinary matters, review state legislation; review all license applications; recommend ordinance amendments; as prescribed in ordinance §31.04(3).

3.1 Quarterly report on police operations and general oral report.

4. Public Works. ([Chair Vacancy]; with DPW Superintendent Nate Wendelborn)

Responsible for overseeing all public works projects, street maintenance, storm sewers, and maintenance of village parks; works with consultants regarding proposed capital improvements to this system; as prescribed in ordinance §31.04(2).

General oral report on DPW operations.

5. Sanitary Sewer.

(President DeLuka, Chair; with Sanitary Super. Courtney Steger’s designee Nate Wendelborn)

Operation and maintenance of the sewer collection and treatment system; works will village consultants in regard to proposed capital improvements to the system; makes periodic reviews of user regulations and service charges; reviews proposed extensions to the system; as prescribed in ordinance §31.04(4).

General oral report on Sanitary Sewer operations.

File 2020-11: A Resolution/Ordinance Regarding the Decommissioning of Unused Sewer Connections.

6. Personnel and Finance. ([Chair Vacancy]; with Administrator/Treasurer Deanna Alexander)

Personnel matters involving full-time employees and part-time management staff, such as hiring, discipline, and firing as well as wages for all employees; shall assist in the development of the annual budget; as prescribed in ordinance §31.04(1).

 

Presentation of financial reports, bills, and claims through April 2020.

Discussion and potential allocation of grant proceeds received from the State of Wisconsin in relation to the 2019 flood.

Discussion and potential allocation of insurance proceeds received in the Sanitary Fund in relation to the 2019 flood.

Review of proposed changes to employee handbook.

Discussion of Employee Review for Administrator/Clerk/Treasurer Deanna Alexander. This is an opportunity for board members to provide the Village President guidance and feedback so that opportunities for continued improvement can be relayed to the employee 120 days before the board’s formal performance evaluation.

ANNOUNCEMENTS

REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT

ADDITIONAL NOTICES: Please know that the governmental body meeting under this notice may take action on items listed in the agenda, including items presented for discussion or in report form for informational purposes.

Please note that it is possible members of other governmental bodies may be in attendance during the meeting referenced in this notice. Although their combined presence may constitute a quorum, no official meeting nor action by any governmental body will be taken other than during its scheduled meeting time as set forth in this meeting notice. The Village of Newburg intends to provide equal opportunity for everyone to participate in public meetings. Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities or special needs through the appropriate aids and services. To request this service, contact the Village Clerk at (262) 675-2160.